Carsharing vehicle setup manual

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Carsharing vehicle set-up 

It is possible to define custom vehicle groups (for example, vehicle type or any other attribute that you might need in your organization) A vehicle will be available for users to book depending upon the user's settings, vehicle settings and department settings.

Set up department 

FC Plus users can set up departments, as necessary. A user can view Vehicles from their department only. However, a vehicle can be part of many departments.

1. Log in to FC Plus
2. Select the Settings module at the top
3. Click, Categories under Settings
4. Select the Departments tab
5. On the right-hand side in the department's tab, click the +Add New button
6. The svstem will displav a new row
7. Enter the department name and a code, as necessary
8. Click the Save button

Set up groups

FC Plus users can set up vehicle Groups.

1. Log in to FC Plus.
2. Select the Settings module at the top right-hand side.
3. Click Vehicle Group under the settings.
4. On the right-hand side of the Vehicle Group, Click the + New group button.
5. The system will display a new row.
6. Enter Group name, as necessary.
7. Click the Save button.
8. The system will automatically generate a group Id.
9. To make a subgroup, select the newly created group.
10. And click on the + New group button on the right-hand side.
11. Enter the name of the subgroup.
12. Click the Save button.

Vehicle properties 

You can add Vehicle type information, and as many groups as desired to the Vehicle's Properties tab under the Vehicle Settings.

Follow the steps below to attach different types and add groups to the Vehicles:

1. Log in to FC Plus
2. Select the Settings module on the top
3. Click, Vehicle tab under the settings module
4. Select an object from the left-hand side
5. On the right-hand side, click the Properties tab
6. Scroll down in the properties tab to locate the Vehicle type.
7. Choose the Vehicle type from the Vehicle dropdown menu
8. Choose the Vehicle groups from the drop-down menu. You can add more than one group to the Vehicle.
9. Click the Save button

Login to set up the vehicle

To access and change the Vehicle set up for Carsharing in FC Plus, please follow the steps below:

1. Log in to FC Plus
2. Select the Settings module on the top
3. Click the Vehicle tab under the settings module
4. Select the Vehicle from the list on the left-hand side
5. On the right-hand side, select the Booking tab

The Booking tab offers many settings that you can choose for your organization's Vehicles.

Let's review the Vehicle set up below:

1. Select the checkbox next to "Vehicle is bookable" to make a Vehicle bookable
2. Select the Home Location of the Vehicle from the drop-down list

3. Choose the department for the selected bookable Vehicle if applicable. You can choose many departments at once, as necessary

4. Click the Save button at the bottom

The Booking tab offers many settings that you can choose for your organization's Vehicles.

Let's review the Vehicle set up below:

1. Select the checkbox next to "Vehicle is bookable" to make a Vehicle bookable
2. Select the Home Location of the Vehicle from the drop-down list

3. Choose the department for the selected bookable Vehicle if applicable. You can choose many departments at once, as necessary

4. Click the Save button at the bottom.

Now let's review other options in the Booking tab for setting up your vehicles:

Bookable only in worktime: If the working time is set up in organization settings, this will determine when vehicles are bookable.

Kilometer cost: You can add here cost will be taken per km. 

Hour cost:You can add here cost per hour. 

Maximum Range: It will set the absolute distance of the bookable vehicle.

Bookable: If you want to make the vehicle available or bookable during certain times, you can edit this section.

Charging period between bookings (min): During charging period new bookings are not allowed for the vehicle.

Transfer bookings 

In the event a vehicle is damaged or is not operating accurately, you can transfer bookings.

You can select one of the quick transfer options as listed below:

Transfer Booking to another Vehicle.

Transfer Booking from another Vehicle.

• Swap bookings with another Vehicle
• Transfer future bookings to available Vehicle

1. Users must specify the 'Vehicle ID' they wish to transfer the bookings to and from
2. Click the 'Transfer' button to complete the transfer

The system will notify the drivers of the transfers.